The 2004 ASCA World Clinic

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THE WORLD CLINIC 2004

In coordination with the World Swimming Coaches Association, 

the Indiana Sports Corporation and the World Short Course Championships.

OCTOBER  7-10, 2004

Indianapolis Marriott Downtown
350 West Maryland Street
Indianapolis, IN 46225, USA
Phone: 1 317-822-3500
Fax: 1 317-822-1002

For the first time EVER, the World Short Course Swimming 
Championships are in the USA, sponsored by the Indiana 
Sports Corporation, in a magnificent setting at Conseco Fieldhouse 
(yes, in a basketball arena!)

The ASCA is hosting its annual clinic and aquatic tradeshow in 
the same time and place.  Coaches and exhibitors will attend the 
World Clinic and exhibit hall during the day, and have great seats 
at the finals of the World Championships at night!  In addition, all 
swimming fans attending the meet will be allowed access to the 
exhibit hall Friday through Sunday!  We are looking forward to a great show!!

Exhibitors can purchase tickets for finals with this registration form.  Tickets are offered in a 5 day 
package for October 7-11 for $125 per person or a 4 day package for October 7-10 for $100 per person. 

The main clinic program will consist of USA Speakers predominantly in the morning, with Coaches of the International Athletes appearing in the meet, presenting in the afternoon each day.  On Saturday the High School coaches program will be in the morning, the International Program in the Afternoon.

Plan NOW to attend this remarkable pair of events! 

HOTEL LOCATION MAP & RESERVATION INFORMATION

The Clinic Hotel is the Indianapolis Downtown Marriott in Indianapolis.  Room registrations became available October 22, 2003.  To make your reservations, call 317-822-3500 and be certain to reference code: WSCA for the ASCA contract room block rate of $146 + tax per night.  

The Clinic Hotel is the Indianapolis Downtown Marriott in Indianapolis.  Room registrations became available October 22, 2003.  To make your reservations, call 317-822-3500 and be certain to reference code: WSCA for the ASCA contract room block rate of $146 + tax per night. 

   
AIRPORT AREA

Indianapolis - IND (7 mi E) I-70 East to West Street exit. Take West Street North to Maryland Street. Maryland Street East one block to Hotel. Valet parking is in front of Hotel on Maryland Street. Self-parking in garage is available on the East side of Missouri Street. // From East, I-70 West to Martin Luther King Blvd (Exit 114), make a left on MLK Blvd (merges to West St), left on Maryland, Hotel is on the left.

WORLD SHORT COURSE CHAMPIONSHIP VENUE

For spectator viewing and excitement, there's no better stage for the 2004 World  Indiana Pacers and one of the most acclaimed sporting venues in the world. A 25-meter, 300,000-gallon competition pool and a 175,000-gallon warm-up pool constructed in the Fieldhouse for the Swimming Championships which will yield a high-octane, energized atmosphere where the spectator is right on top of the action. Indiana boasts some of the most knowledgeable and supportive swimming enthusiasts anywhere. An incredible venue combined with incredible crowds will create an event unlike anything that has ever been seen!  For more information go to: http://www.fina.org/Indianapolis2004_news3.html

  QUICK- FACT SHEET

35th Annual ASCA World Coaches Clinic

2004 marks the 35th year of ASCA providing high quality aquatic education and training, social events, and a top notch exhibit hall & fan festival featuring the best aquatic products and services.  Contacts and leads made from this show have resulted in many new clients and sales throughout the year for past ASCA exhibitors. 

Clinic Program  For the second year we will be able to feature 25 minute vendor presentations running in conjunction with the clinic tracks!  Presentations will be given on Friday and Saturday in the mornings.  Register early to secure your presentation time.  Current confirmed World Clinic speakers include:  David Salo, Jack Bauerle, Dave Kelsheimer, Mustapha Larfaoui, Pat Henderson, Dr. Joel Stager, David Marsh, Frank Busch, with many more to come!  The main clinic program will consist of USA speakers in the morning with Coaches of the International Athletes appearing in the meet, presenting in the afternoons. This will allow all coaches and exhibitors to attend the meet finals each evening.  All World Swimming Championship meet attendees and fans are invited to visit the exhibit hall on during the four day format October 7-10, 2004.

The Hotel Room Rates  The ASCA group room rate is $146 per night plus tax .  For reservations call the hotel directly at 317-822-3500.    (Request the group rate using reference code: WSCA)

 Exhibit Hall  Indoor, air conditioned, carpeted secure facilities will be the center of the clinic activities.  Convenient access to phones and other necessities.  The Exhibit Hall will be located in the Marriott Ballroom. 

Tentative Exhibit Hall Schedule  When reviewing the following schedule, please keep in mind it is subject to change.  It has been designed to work in conjunction with the speaker schedule and meet schedule to allow you the most advantageous time to do business with the coaches.  We will set up booths on Thursday and the show will run from Friday through Sunday afternoon.  The hall will not be closed during the day so please staff your booth accordingly.  When the schedule says “Exhibit Hall Break”, this denotes that no other clinic activities are scheduled during these times.

INSURANCE COVERAGE   We strongly urge you to look into insurance to cover your materials during transit, duration of, and return from the show.

Booth Description   All booths are 10’ x 10’ (8 feet high).  Each standard booth will be provided with 8’ high background drape, 3’ high side divider drapes and a 7” x 44” one line booth identification sign showing your company name and booth number.  All booths will be located in the Exhibit Hall.  Beginning Thursday at 7 a.m., 24-hour security will be provided.  Sales of product are encouraged.  Use of the ASCA logo is prohibited on merchandise unless it is to be given to coaches free of charge on site.

Payment Policy   Full booth payment for one booth is required with signed contract for booth         reservation.  No exceptions will be made.   For those companies reserving MULTIPLE BOOTHS, payment of $825 or 50% of the total amount (whichever is higher) is required along with signed booth contract. Remaining monies due no later than May 1, 2004 or booth space will be forfeited.

Required deposit for 2 booths = $82

Sponsor packages require a deposit of $825

Decorating Company    The decorator company will provide a well trained staff and fully equipped on-site service center to help the show run smoothly.  Due to the fact that every exhibitor has different booth needs in terms of table size, etc. it is not cost efficient for ASCA to put together a combination booth/furniture price.  Complete labor, transport, decorating and services will be sent directly to you from the contracted decorator company.  Hotel electric, audio visual and all misc. services information forms will be sent in your decorating kit.  If you have any questions or do not receive this information 8 weeks prior to show time, please contact Lori Klatt 559-322-0700. 

ASCA 2004 - RULES AND REGULATION

Booth Restrictions  One company per booth.  Booth space may NOT be sublet or shared. Booths shall not extend vertically or horizontally at the side drapes in such a way as to visually block the view of other exhibitors on either side or down the aisle.  First booths on each aisle may not block the view through to the back of the aisle with large banners, samples, etc.  Exhibitors agree not to dismantle any booths prior to 4:00 pm on Sunday.  If exhibitors do dismantle early, they will not be allowed early booth selection priority in the year 2005.

Security Hours and dates  Full security will begin at 7am on Thursday October 7, 2004 and will continue until 7pm  on Sunday October 11, 2004. 

Cancellations  Booth space assigned will be assumed to be accepted unless rejected IN WRITING and postmarked by June 25, 2004.  If this contract is canceled after this date, the ASCA will keep a penalty fine of $300 per booth. Remaining money will be returned.  NO REFUNDS WILL BE GIVEN AFTER AUGUST 1, 2004.  Failure to appear at the World Clinic does not release the exhibitor from the responsibility for payment in full.

Open SPACE  The exhibit hall is set up for a total of 100 10’x10’ exhibit booths.  Should the exhibit hall not be sold out, the American Swimming Coaches Association reserves the right to fill in any open booth space prior to the decorator company setting up the hall on Tuesday October 5, 2004.  Outside exhibitors on each row will be moved toward the entrance to fill in those spaces.

Booth Choices  If your first choices are not available the American Swimming Coaches Association will locate a booth as close as possible to your first choice.  You will receive a confirmation of your assigned booth space.

Badges  The ASCA will provide a maximum of four complimentary personalized name badges for each exhibiting company.   Each exhibitor and his/her representatives shall wear badges of identification supplied by the ASCA to gain admittance to the Exhibit Hall.  Exhibits MUST be manned at all times during show hours.  Persons of a business nature may NOT attend the World Clinic to conduct business unless he/she has purchased an exhibit booth or serves as a world clinic sponsor.  Additional badges for company employees may be purchased at an additional charge of $25 per day per person.  Private exhibitor events must be coordinated through ASCA for hotel & meeting space availability and scheduling.

HOW TO REQUEST A BOOTH

1. Examine the Exhibit Hall floor plan.

2. Decide where you would like to have your booth(s).

3. Print out pages 8 & 9 of this document and return your booth request with your deposit.  We will begin taking reservations on Thursday January 29, 2004 at 7:00 a.m. Pacific Standard Time. To insure that everyone has received their information, we require that you do not send any reservations requests in prior to this date and time.  If we do receive them early, we will return them to you to be re-submitted.  After the time and date above, please fax, e-mail or overnight your request for booth space(s) to our marketing/advertising office.  Requested booth locations and deposit payment must be received with your signed exhibitor contract in order to secure your booth space (s).  Companies requesting multiple booths need to include the appropriate deposit amount.  

If you are sending a fax, please include a copy of your check or your Mastercard, AMEX or VISA information.  If you are paying by check you must send it by overnight mail.   If you are mailing your request, please include your check or money order. We will not be able to hold booth space without payment.

REMEMBER, if you reserve more than one booth, the deposit you send will vary: The deposit will be $825 or 50% of the total, whichever is higher.  You will be invoiced for the balance is due May 1, 2004. That does it! You will receive a call if there is a conflict with your booth choice or to confirm your booth space.

2004 EXHIBITOR CONTRACT

ASCA WORLD CLINIC

Indianapolis, IN - October 7-10, 2004

Please sign and return with payment January 29, 2004 for booth reservation

Hold Harmless Clause:  The HOLD HARMLESS CLAUSE is an integral part of the contract agreement between the exhibitor and the American Swimming Coaches Association.  Each exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the American Swimming Coaches Association, its Board of Directors, employees and agents, The Marriott Hotel, Prudential Insurance Company of America, Prestige Accommodations and their employees and agents, harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by the sole negligence of ASCA, The Marriott Hotel, Prudential Insurance Company of America, and Prestige Accommodations.

In addition, the exhibitor acknowledges that the American Swimming Coaches Association and the above mentioned parties do not maintain insurance covering the exhibitor’s property and that it is the whole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.

EXHIBITOR AGREEMENT:  Exhibitors hereby agree that the Rules and Regulations of the American Swimming Coaches Association in this package are part of the contract and will be observed by the exhibitor’s company and representatives.  Furthermore, the exhibitor agrees to be responsible for all services and any other charges contracted for by the exhibitor’s representatives.

PLEASE PRINT                                      

Company:______________________________________________________________________

Phone:______________________________Fax:                                                                                    

Address:_______________________________________________________________________ 

City:__________________________State:                    Zip:                                                                 

Representative:_________________________________________________________________ 

E-mail:_______________________________________________________________________    

I have thoroughly read, reviewed, and understand all materials included in the 2004 World Clinic Exhibitor’s Packet and contract.  I hereby agree to all conditions, statements and fees stated in this contract.

Signature of Authorized Representative:__________________________________       

Company Name:_________________________________________________               

Payment Options

Our company check made payable to ASCA in the amount of $__________ is enclosed. 

 Please charge $_______ to my MC, AMEX or Visa #____________________ Exp.____/____

Please contact us to discuss the following sponsorship(s)                                                                

Booth location selection

Booth #1 $825, Addl. $550 ea. Please reserve _____________ total booths.  

Booth number(s) requested below:

1st Choice(s)    #_______/______     

2nd Choice(s)  #_______/______   

3rd Choice(s)  #_______/______ 

4th Choice(s)  #______/_______ 

5th Choice(s)  #_______/______ 

6th  Choice(s)  #_______/______

Deposit for 1 Booth: $825

Multiple booths and Sponsorship packages: $825 or 50% of the total amount (whichever is higher)

Fax:  559-322-0705      

Phone: 559-322-070

Mail: ASCA WEST, 7797 N. FIRST, # 150, Fresno, CA  93720

E-mail: lklatt@swimmingcoach.org

Sponsorship Opportunities

Exhibit Hall Events and Item Sponsorships are not limited to those listed here.  If you have an idea that will highlight your company, we will try to arrange it!

Reach the decision makers in the competitive swimming community through

Advertising and sponsorships offered in conjunction with the ASCA World Clinic. 

Event sponsorships are granted on a first come, first served basis.  A $825.00 minimum deposit (or 50% of an amount less than $1,500) is due upon confirmation of availability.  Please check any sponsorships you are interested in and return this page with your exhibitor contract. 

Company_________________________________________________ 

Phone:________________________Contact:____________________

Coffee Mugs (co-sponsor option) - $1,200 A standard.  Every year, coaches collect an official mug from the ASCA World Clinic.  Your company receives logo,  phone number and slogan recognition on a mug that also has ASCA World Clinic information on it.  It sits on coaches’ desks every day.  What better way to be accessible to them for sales?  Presented as a gift to the coaches, from your booth.  ASCA gets the mugs designed and produced.

Exhibit Hall Events –  Customized!  If you have a great idea for a event or wish to provide a special food service to the coaches in conjunction with an event...let's do it!  Signage recognition, opportunity to directly distribute literature, and sponsorship advertising recognition.   

World Clinic Awards Luncheon—$5,000 The premier event of the World Clinic and the swim coaches year!   Over 40 awards presented, including ASCA Coach of the Year. Sponsors receive extensive advertising opportunities, as well as the opportunity for a personal welcome to the attendees, Title recognition on the luncheon program, signage on site, and much more.  Ask us to design a package for you.

Registration Mailing – $1,200   In April of 2004, ASCA will send out 7000 registration packets to potential World Clinic attendees.  Sponsors receive logo and phone recognition on the large mailing envelope, the opportunity to include a company brochure, flyer, light catalog or reasonable promotional piece with the package. We accept only a few non-competitive companies as sponsors for this valuable way to reach 7000 coaches with a close attachment to the World Clinic.

Speaker Sponsorship – $250 Sponsors receive signage on the podium, advertising in the World Clinic program, a promotional announcement from the podium prior to the talk, and the opportunity to set up a table with product or additional information in the back of the room.

Stuffers for Coaches Registration Packets – $300/ $150 for exhibitors   The most effective way to get your materials into the hands of our coach attendees!  We will “stuff” the coaches’ bags for you with a catalog or other promotional piece.  This gets your material directly to the coach and perks their interest to visit your booth!  (1200 - 1500 qty.) (Only $150.00 if you are a clinic exhibitor.)  A bargain price for advertising!

Speaker Recognition Gifts – Provide Gifts   Good speakers are one of the greatest assets to successful attendance at the ASCA World Clinic!  Help ASCA say thank you to our speakers (25-30) by providing personalized gifts with your company name and logo on the item as the presenter.  Donating company will receive recognition in the ASCA Awards Banquet, program book and at each talk.  An ASCA board member presents the gifts.  ASCA has final approval of the item.

Vendor Presentations Track  -  $125   Pool time and classroom time is set aside on Friday and Saturday for vendor presentations.  All presentations will be scheduled in 25 minute time slots.  Participating companies receive printed recognition and publicity in the program book, listed on the clinic timeline schedule, plus the opportunity to distribute literature during your presentation.   This is a great opportunity to educate the coaches about your company and products!

Board and Speaker Reception – $1,000   A special, private reception is held each year for the Board Members of the ASCA, speakers, foreign guests and other special invited persons.  This is your opportunity to play host to one of the most distinguished and influential groups of coaches and swimming figures in the world.  Sponsor will be able to give a welcome at the reception.

Happy Hour & Exhibit Hall Grand Opening – $2,500   The happy hour and exhibit hall grand opening will be held on Thursday evening.  Free beer, soda and snacks provided for all coaches.    

Lunch Sponsor – $500    Help ASCA provide lunch in the exhibit hall for the coaches and encourage them to visit the hall each day during their lunch break.  First 50 coaches in the exhibit hall after the last morning talk get lunch for free courtesy of the sponsoring company.  Sponsor receives printed and verbal PA announcements and recognition.  Banner signage available during lunch.  Sponsor poster on display at lunch area in exhibit hall. Sponsorships are available for Friday, Saturday and Sunday.  A great success for the past three years!

Copier Sponsorship – $2,500    ASCA will produce over 80,000 handouts for speaker presentations during the clinic.  Sponsor receives their logo impression on each copy.  Logo to include company phone number or website address.

Coaches Internet Stations – $5,000   For two years, the internet stations have been a very successful sponsorship!  2 to 3 stations will be located as close to the sponsors booths as possible and will be open during the entire show.  Sponsor receives signage, printed and verbal recognition plus their company homepage on each computer. 

Advertising in the World Clinic Program Book

• $150 Half Page Two Color                   

• $300 Full Page Two Color

• $300 Half Page 4 Color                       

• $650 Full Page 4 Color

Designed to be a saved by coaches, the program book is filled with award lists, photos and the year in review.  Your ad will be kept in this booklet.  Advertising is given directly to 1500 coaches, plus another 500 copies are distributed as promotional items during the year.  

2004 FINA World Swimming Championships (25m)

The '04 World Championships provide a fantastic opportunity for your company to entertain, provide hospitality and advertise on a world stage. Over 16 hours of same-day and next-day coverage on the ESPN networks, over 50,000 fans attending over the span of the 5-day event, and over 600 athletes, this event truly gives you a wonderful chance to touch your audience, your clients and more. Organizers will be happy to custom-tailor sponsor packages to meet your needs.

Sponsor Packages ranging from $15,000 to $200,000 with a wide spectrum of benefits to serve your company.

Don't miss the most spectacular setting for the sport of swimming ever seen!

Come join us in Indianapolis!